Executive Assistant

Job Category: Corporate
Job Type: Full Time
Job Location: Pune

Description:

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities:

• Act as the point of contact among executives, employees, clients and other external partners

• Manage information flow in a timely and accurate manner

• Help CEO prepare for meetings, travel

• Manage executives’ calendars and set up meetings

• Make travel and accommodation arrangements

• Rack daily expenses and prepare weekly, monthly or quarterly, yearly reports

• Oversee the performance of other clerical staff

• Act as an office manager by keeping up with office supply inventory

• Format information for internal and external communication – memos, emails, presentations, reports

• Take minutes during meetings

• Screen and direct phone calls and distribute correspondence

• Organize and maintain the office filing system

Requirement:

• Work experience of at least 1 year as an Executive Assistant, Personal Assistant or similar role

• Excellent MS Office knowledge • Outstanding organizational and time management skills

• Excellent at follow-ups

• Good at documentation

• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

• Excellent verbal and written communications skills – Hindi, Marathi and English

• Discretion and confidentiality • Minimum Bachelor’s degree

• Degree, certification or diploma in secretarial subjects or PA subject is a plus

• Should not be living more than 45 minutes away from Karve road, Pune

No of position: 1

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