Project Coordinator

Qualifications, Skill Set

Graduation/Masters/ equivalent

Required Experience

Minimum 3 years’ of experience Exceptional verbal, written and presentation skills.

Ability to work independently and as a part of a team.

Competency in Microsoft applications including Word, Excel, and Outlook.

Knowledge of file management and other administrative procedures.

Roles & Responsibilities

Coordinate small-scale projects under supervision or close direction from Managers.

Review resource requests for gaps and review with Supervisor.

Assist others in supporting Smartsheet utilization.

Update and maintain related project status.

Develop, document, and maintain/revise all project materials.

Collaborate/negotiate with project champions/owners on project management strategy, timeframes, and specific outcomes to be achieved.

Manage risks/issues, communicate status, and negotiate changes in scope/resources/timeline to ensure project champion/owner and partner/client is satisfied with results.

Assist in coordinating meetings and materials for team meetings as assigned.

Assist other Managers/Project Coordinators on projects (internal and external) as assigned.

Take clear notes and communicate with the project managers.

Help with scheduling meetings and resources of the project.

Update/create documentation as needed for the department.

Provide scoping meeting coordination and facilitation as needed/assigned to support technical resources in scoping activities.

Provide operational support as assigned, including supporting and assisting with implementation of changes to project management and scoping processes as assigned.

Collaborate on process improvements within team and participate in process improvement efforts.

Assist in identification of opportunities for process and quality improvement

Other duties as assigned.